Tuesday – April 15, 2008

Board of Trustee Regular Meeting 6:00 p.m.

Location: Middle School Library

The Regular Meeting of the Board of Trustees of Boundary County School District No. 101 was convened at the above stated time and date, pursuant to authority provided by Section 33-510 and 67-2345, Idaho Code, and pursuant to affirmation by the clerk that written notice was conspicuously posted at the District Administration Office, Valley View, Naples, Evergreen, and Mt. Hall Elementary Schools, Bonners Ferry High School, Boundary County Middle School, Riverside High School, Bonners Ferry Herald Office, Boundary County Courthouse, and the KBFI/KPND Radio Station (PSA) on Thursday, April 10, 2008.  Trustees had actual notice of the time and date of meeting via verbal and written communication.

Board Members Present:  Chairman Melanie Staples, Vice-Chairman Tim Bertling, Gil Hagen and Sulét Hiatt.  Trustee Maria LaBarbera was absent.

Superintendent Don Bartling and Assistant Clerk Laurie Smith-Tremble were also in attendance.

Others Present:    Cindy Orr, Rob Kent, Tina Wilson, Elden Koon, Ted Reynolds, Paul Hazdovac, Angela Armstrong, Jim Nash, Barb Awbrey, Mark Awbrey, Karen Moore, Nydel Wall, Brenda Walter, Tacie Hammond, Bobby Hammond, Dick Behrens, Alex Awbrey, Zach Hammond, Wayne Wakkinen, San Juanita Zarate, Armando Zarate, Ingrid Elena Pavia, Ken Olson, Francine Santoro.  Exhibit I.

6:00 p.m.  Regular Meeting

I.    Opening by Chairman - Meeting Announcements

A.  Student Recognition – BFHS Robotics Team – Ed Katz

Ed Katz, Bonners Ferry High School Robotics Team Advisor, introduced Bosco the robot which was designed and constructed by several high school students.  Bosco and the team participated in the FIRST Robotics regional competition in Portland, Oregon February 28 through March 1, 2008.  The FIRST Robotics Competition challenges teams of young people and their mentors to solve a common problem in a six-week timeframe using a standard "kit of parts" and a common set of rules. Teams build robots from the parts and enter them in competitions designed by Dean Kamen, Dr. Woodie Flowers, and a committee of engineers and other professionals.  Mr. Katz stated the team received over $20,000 in donations and grant money from NASA, M.J. Murdock Charitable Trust, Encoder Products Company plus many hours of volunteer time.  

II. Visitors

A.  Boundary Community Hospital Levy – Craig Johnson & Tina Wilson

Tina Wilson introduced Eldon Koon, BCH board of trustee’s chairman, Craig Johnson, BCH CEO/CFO and Joyce Trueblood who were all present to provide information regarding the Boundary Community Hospital’s request of the voters to pass a Two Year Hospital Supplemental Levy on May 27, 2008. 

B. 9^th Grade Sports – Nydel Wall

Ron Smith spoke in support of bringing back “C” teams as many of the current 8^th graders will not have a chance of making the team next year.  Mr. Smith stated one of the concerns of the coaches is the numbers of students participating currently but many of the students feel why even try out if they won’t make the JV team.  Mr. Smith suggested adding the cost to next year’s Maintenance and Operations Levy (M&O) which will also increase support for the M& O.  Mr. Smith stated he is 100% behind this request.

Bobby Hammond introduced himself as a proud parent of two middle school students and thanked the board for letting him speak and represent the other parents.  Mr. Hammond stated their proposal to bring back girl’s and boy’s basketball and girl’s volleyball “C” teams.  It is proven that participation provides for better grades, better student self esteem and more opportunity for involvement means an overall better program and high school experience.  Currently only the elite athletes make the team which leaves many students out of luck who may only need more skills and physical maturity.  The more students involved in school programs help to promote a drug free school, increase the desire to stay in school and stay out of trouble which in turn helps with state funding.  Mr. Hammond stated he has received overwhelming support from parents and the community and asked the board for dollar figure so they know how much the parents need to raise as they are very motivated.  Chairman Staples stated she believes all the board members agree that they would like to see the “C” teams return, but wants to make it clear that the parents would have no control over the program and no control over the coaching decisions as they are within the individual school.  Sulét Hiatt said if this is going to happen we need to bring back the “B” teams at the middle school as well. Ms. Hiatt stated the 7^th and 8^th grades each had about 30 kids try out and only kept 12 and her son who didn’t make the JV basketball team went on to play college ball.  Chairman Staples asked Mr. Hammond if they had a plan.  Mr. Hammond stated they were looking for a monetary number and deadline from the board and they could provide a written plan and parents are already busy on fund raising ideas.  Tim Bertling stated about $5,000 would need to be raised and the district would need to track the costs for the M&O.  Dr. Bartling stated when the “B” and “C” teams were dropped it saved about $15,000.   Mr. Bertling said not to expect probably more than 10 games and maybe host a tourney.  Mr. Hammond stated they are just wanting to get the opportunities started again and can expand from there.  Curt Bayer said he agrees with the concept of the “C” teams but he has to look at the big picture.  The high school has a guideline for fundraising and it is tracked through booster clubs, but it doesn’t mean individual teams can’t do some fundraising.  It is paramount to sit down with Ted Reynolds and the Booster Club.  Mr. Bayer stated he doesn’t see the feasibility of scheduling more than five or ten games and may have to play the same team several times.  Mr. Bayer stated depending on the numbers trying out, there may still be some cuts.  Logistics of costs need to be worked out and it may be saying yes may mean saying no to someone else and my expectations are we are running this for the long haul.  Chairman Staples said those are all good points and asked about traveling together with the other teams, not for the 08-09 year because of the schedule already set, but for the upcoming years.  Mr. Reynolds said that was tried several years ago, but with school now getting out at 4:00 p.m. the students would be missing more school.  Mr. Reynolds stated his one big fear is the scheduling of practices with only Valley View gym and the high school gym.  The middle school currently has intramural basketball prior to their basketball season.  Mr. Reynolds said he can’t ask freshman to do early morning practices because most are not driving yet.  Several possibilities are:  “C” teams having half court practices at Valley View, rotate morning and evening practices, limit practices with JV and varsity practicing together and “C” teams at Valley View.  It will be tough to find a safe and fair practice schedule.  Mr. Reynolds said the game schedule is set for next year so not sure if he could hook up any “C”, JV & varsity team combos.  Travel costs and official costs are going to be a concern.  The ASB card at the high school at $31.50 is higher than anybody else in the state.   Barb Awbrey asked why practices have to be over by 7:00 p.m.  Mr. Reynolds said the kids start at 7:55 a.m. and have to maintain a 2.0 grade point average; I can’t ethically ask them to stay later than 7:00 p.m.  Ms. Hiatt said when they had the “C” teams four years ago they didn’t need to run an intramural program because they had the “B” teams at the middle school.  Nydel Wall stated PTO Basketball just finished and the last games got done at 8:30 at night and it worked.  Chairman Staples stated the need to postpone a decision until further information can be gathered by everyone involved.   Mr. Bayer said he would make some phone calls to check on a tentative schedule.  The board all agreed more information was needed to make a smooth and peaceful transition to reinstating these teams.   

III.   Superintendent Report/Business Report

City of Bonners Ferry Water Turbidity Notice

Dr. Bartling reported on the notice received from the City of Bonners Ferry regarding turbidity in the water due to drainage.  They advised not to drink the water and testing would be taking place tomorrow, Wednesday, and the results would be available about 2:00 or 3:00 p.m.  All the schools in town were notified to not let the students drink the water.  BFHS Sidewalks – Cory Trapp, G.D. Longwell Architects

Dr. Bartling reported on the meeting held on April 20, 2008 and the receipt of a letter from Cory Trapp with G. D. Longwell Architects outlining two options available to the district for repairing the damaged sidewalks at the high school.  First option is for the district to fund the repairs with the option to seek compensation from the parties involved through mediation or litigation.  The second option would for all parties involved to work cooperatively together with the district providing the materials and equipment.  Chairman Staples suggested that the board write a letter in response with the desire to pursue the second option after the board is notified what the costs would be and clarify all the issues.  The board agreed to approve a draft of the letter through an email vote.  Dr. Bartling said Mike Woodward would like to work with the district but does not want to contract his services due to liability issues.  Chairman Staples said the board needs someone with his knowledge to a represent the board and if we pay him it will be more efficient and professional.

IV. Consent Agenda (Please call ahead regarding questions, changes or corrections)

             A. Approval of Minutes:  March 11, 2008, March 25, 2008, February 8, 2008, February 29, 2008

             B. Approval of March, 2008 Accounts Payable

             C. Approval of In-Lieu-Of Transportation

            D.  Personnel

                        1. Approval of Personnel List

            E. Approve Chairman to Sign Blue Cross Proxy Form

            F. Authorize Clerk to Cancel Zone 1 Trustee Election if Only One Qualified Candidate (13 days Prior to Election)

            G. Approval of Arts – Quilting Grant – Karen Lemley    

            Chairman Staples removed item “D” for Executive Session and approved the remainder of the Consent Agenda            without dissension. 

V. Administration/Staff/School Committees/BCEA Reports & Input

A.  Summer Maintenance – Jim Bace

Chairman Staples suggested postponing a decision until May, so the board will have a chance to look over all the requests carefully.  All board members agreed. 

VI. Action Agenda

A.  Correspondence/Personnel/Negotiations

            1.  Approve Winter Extracurricular Evaluations

            Dr. Bartling said the board is approving the fact that the evaluations have been completed. Tim Bertling moved to             approve the Winter Extracurricular Evaluations.  Gil Hagen seconded.  Motion carried.

B.  Policies

                        1. 1^st Reading –

                              a. 5110 Criminal History / Background Checks

      b. 5110 F (1)  Volunteer Application

 c.  5100 Hiring Process and Criteria

      d.  5100P Administrative Procedure for Recruiting and Hiring of Personnel

 e.  5100F(1) -1&2 Employment Recommendation Form

      f.  5801 Classified Assignments, Reassignments, Transfers

      g.  5220 Certified Assignments, Reassignments, Transfers

Dr. Bartling stated these policies have gone through Executive Council twice.  Gil Hagen moved to approve the 1^st Reading of Policies 5110, 5110F(1), 5100, 5100P, 5100F(1), 5801 and 5220.  Tim Bertling seconded.  Motion Carried.

h.   Special Services/Curriculum/Professional Development/Testing/SIS Support Admin. Asst. Job                                                 Description.  Chairman Staples removed Item “h” to Executive Session. 

                        2. 2^nd Reading & Approval - Electronic Communication Devices – Policy 3265

                        Tim Bertling moved to approve the 2^nd Reading and Final Approval of Policy 3265.  Gil Hagen seconded.                                Motion carried.

A. 2008-09 School Calendar – 2^nd Reading

Principal Bayer stated the only recent change was at the high school they moved parent teacher conferences to March instead of April to increase the “correctable” factor as well as participation.  Chairman Staples stated there will be a 3^rd Reading.  Dr. Bartling stated the Executive Council will look at it tomorrow April 16^th.  Gil Hagen moved to approve the 2^nd Reading of the 2008-09 Calendar.  Tim Bertling seconded.  Motion carried.

B. Accept Administration Evaluations & Offer Contracts

Tim Bertling moved to accept the Administration Evaluations and Offer Contracts.  Gil Hagen seconded.  Motion carried.  

C. Accept Supervisor Evaluations

Tim Bertling moved to accept the Supervisor Evaluations.  Gil Hagen seconded.  Motion carried.   

VII.    Trustee Input/Future Agenda Items

Chairman Staples stated the May 2008 Regular Board Meeting will be held on the 13^th.

A.   Education Law Institute – April 21 & 22, 2008         - Chairman Staples stated she and Clerk Diane M. Cartwright will be attending. 

B.           Region I Post Legislative Meeting – April 15, 2008 – Coeur d’Alene

Chairman Staples stated Clerk Diane M. Cartwright will share what she learned at the upcoming workshop.

Schedule Workshop  - Thursday April 24^th @ 8:00 a.m. at the District Office and discussion will be held on “C” teams and budget.

              VIII.  Executive Session: Idaho Code 67-2345(a)(c) Personnel/Legal Report/Negotiations or Adjournment

Chairman Staples announced the next order of business would be discussion of personnel matters.  After a full and complete discussion upon a motion duly made by Tim Bertling and seconded by Sulét Hiatt, the following resolution be adopted:

BE IT RESOLVED, that the Board of Trustees of Boundary County School District No. 101 recess from a public meeting into an executive session pursuant to Section 67-2345, Idaho Code, for discussion of personnel.

BE IT FURTHER RESOLVED that following the executive session the board will reconvene in regular session for the purpose of conducting further business or for adjournment of the meeting.  Vote being had on the above and foregoing resolution and the same having been counted and found to be no less than two-thirds (2/3) of the membership in favor thereof, the chairman declared said resolution adopted.

The trustees entered an executive session after a 5 min break at 8:30 p.m. Tuesday, April 15, 2008 and returned at 9:40 p.m.

Classified Staff Meet and Confer  - Tentatively scheduled for Monday May 5^th or Tuesday May 6^th  at 4:30 p.m.   

D.  Personnel

                        1. Approval of Personnel List

1. Approve Ryan Gillespie as 1.0 fte Math Instructor at Bonners Ferry High School (BFHS) effective beginning of 2008-09 contract year. Contingent on all records received and contract amount based on negotiated salary schedule to be determined once all records have been received; full benefits; GF.
2. Accept the resignation of Stacey Goad as part-time Extended Reading Program (ERP) assistant at Valley View Elementary effective 3/24/2008.
3. Accept the resignation of Noah Grand from the half-time kindergarten teaching position at Mt. Hall Elementary effective the end of the 2007-08 contract year.
4. Accept the resignation of Norm Galey as Math Instructor at BFHS effective the end of the 2007-08 contract year.
5. Accept the resignation of Karen Oleson as Science Instructor at the Boundary County Middle School. Ms. Oleson was on a one year leave of absence for the 2007-08 school year; she will not be returning.
6. Approve maternity leave for Julie Day-Johnson effective April 28, 2008 through June 6, 2008. She will return in the fall for the 2008-09 school year.
7. Approve maternity leave for Casey Frederickson effective approximately May 22, 2008. Ms. Frederickson will use any sick/personal leave to cover remaining student days; she will be available for the 2007-08 year end process to complete all budgeted hours.
8. Accept the resignation of Kathleen Cassidy as Art Instructor at BFHS effective the end of the 2007-08 contract year.
9. Approve Jan Moyer as Riverside High School/BFHS Summer WIA Certified Nurses Assistant (CNA) Program Coordinator effective April 7, 2008 through July 31, 2008; total hours: 176 @ $20.60 per hour. This is a temporary, summer 2008 only, position with no benefits.  Postponed.
10. Approve  the following as substitutes:

a. James K. Smith, Jr.   - Custodian

b. Jennifer L. Sullivan – Kitchen/Maintenance

c. William S. Irwin – Bus Driver

11. Approve termination of employment for Arnold Tuttle effective March 25, 2008.
12. Approve increase of hours for District-Wide Technology Technician II from 1600 hours to 1860 hours per year. The position is then a 12 month fully benefited position effective 7/1/2008. The cost of the increase will be paid through the State technology funds. The 2008-09 is the first year vacation time accrues.
13. Approve increase of hours for the Special Services/Curriculum/Professional Development/Testing/SIS Support Administrative Position from 1720 to 1840. The position is then a 12 month fully benefited position effective 7/1/2008. The 2008-09 is the first year vacation time accrues.

             E. Approve Chairman to Sign Blue Cross Proxy Form

             F. Authorize Clerk to Cancel Zone 1 Trustee Election if Only One Qualified Candidate (13 days Prior to Election)

             G. Approval of Arts – Quilting Grant – Karen Lemley   

Tim Bertling moved to approve the Personnel List with addition of “contingent on records” added to description of Item #1 and to postpone a decision on Item #9.  Gil Hagen seconded.  Motion carried.

Special Services/Curriculum/Professional Development/Testing/SIS Support Admin. Asst. Job Description

Tim Bertling moved to approve the 1^st Reading the Special Services/Curriculum/Professional Development/Testing/SIS Support Administrative Assistant Job Description.  Gil Hagen seconded. Motion carried. 

IX.     Adjournment

Tim Bertling moved to adjourn at 9:45 p.m. Gil Hagen seconded.  Motion carried. 

_______________________________                                                                                                          ____________________________

Chairman Melanie M. Staples                                                                                                                            Assistant Clerk Laurie Tremble